Contact Information

It isn't likely, but in case of an emergency we may need this contact information to get in touch on the wedding day. You two will be quite busy enough, so please provide your most reliable emergency contacts other than yourselves.

Planner/Day-Of Coordinator's Cell Phone:

Optional

First Emergency Contact (Name, Relation, and Cell Phone):

Second Emergency Contact (Name, Relation, and Cell Phone):

Locations

Please be sure to include the addresses for each of these locations for GPS purposes! We want to make sure we are going the SAME places YOU are! It's kind of important. :) Please also include the DRIVING TIMES from each location to the next. For example: The Bride will be getting ready at The Hilton, 123 Main St, Anytown, VA, room #304. Drive time to ceremony venue: 25 minutes

Where will the BRIDE be getting ready on the wedding day? If using a hotel, please include room number.

Where will the GROOM be getting ready on the wedding day? If using a hotel, please include room number.

What is the CEREMONY address?

If different from the ceremony address, what is the RECEPTION address?

Optional

Details

Your wedding theme and colors:

Link to your wedding inspiration board:

Optional

Link to your wedding website:

Optional

Your wedding hashtag for social media:

Optional

How many guests are you expecting?

Names of bridesmaids (please indicate Maid/Matron of Honor):

Names of groomsmen (please indicate Best Man):

Names of other wedding party members (e.g. flower girls, ring bearer, etc):

Optional

The First Look

There are a number of different ways you can choose to do a first look! It is so fun to customize it according to the couple's unique style. Depending on the space we have available, any of the following could be a possibility: - Groom faces away, Bride walks up behind him and he turns around to see her - Bride and Groom stand back-to-back and read letters before turning around to see each other - Bride and Groom stand facing each other with hands covering their eyes and on the count of three - surprise! - Brides rounds a corner to her Groom, who is watching for her with anticipation Alternatively, if you choose not to do a first look, the Bride and Groom could hold hands around a corner to say a prayer or exchange letters. Sometimes the Bride even chooses to do a first look with her father or other important persons instead! It's entirely up to you!

Coverage Specifications

Please provide at least a rough timeline of your wedding day. If we haven’t already discussed this in detail, now is the time! I would absolutely LOVE to help you create the perfect timeline that will allow for a stress-free day and plenty of beautiful portraits! If you’re sharing a FIRST LOOK, I will need to start shooting bridal details at least 3 hours before the ceremony.

If you are having an outdoor wedding, what is your RAIN PLAN? Please include all relevant addresses we will need.

Optional

At what time will the photographers begin shooting?

If you have chosen to do a first look, we usually end all Bride/Groom, Wedding Party, and Family Formal photos 30 minutes before the ceremony begins. Would you like the photos to end any earlier and if so, at what time would you like pre-ceremony photos completed?

Optional

To the best of your knowledge, will there be any rules, regulations, or restrictions for photographers during your ceremony?

A quick note on the ceremony: some Catholic ceremonies only allow photography from the back of the church, and some pastors and officiants are wary of photographers disrupting the service. For photographers, this sacred time of your wedding day is often a balance between making sure you get the pictures you need and not disturbing the guests in any way.

Please take a moment to clarify the provisions you have made for the photographers' meals, when we are expected to eat, and where we are to sit.

RECEPTION TIP: Venues, planners, and caterers all have varying standards for when wedding vendors should be served their meal at the reception. If possible, the best time for photographers to take their meal is when the Bride and Groom themselves are eating. By doing so, you are protected from awkward chewing-food pictures and we are all finished eating at the same time. This ensures you receive the most SEAMLESS coverage possible!

Will you be doing any type of “Exit” from your reception? If so, what time will this take place and how will your guests be sending you off (e.g. sparklers, bubbles, ribbons wands, petals)?

Based on the coverage time you have purchased and our starting time, what time will we be ending our coverage?

Are there any specific LOCATIONS that you would like your Family, Wedding Party and/or Bride and Groom portraits to be taken at?

Are there any special TRADITIONS, EVENTS, or PERFORMANCES that we should know about that will be happening on your wedding day (e.g. unity candle, footwashing, special music performance, choreographed first dance, midnight snack food truck, or other surprises)?

Are there significant DETAILS that we should be aware of on the wedding day (e.g. letters, gifts, your grandfather's watch, meaningful decor, symbolic elements, "in remembrance of" displays)?

What is the most anticipated moment of your wedding day?

Family Formals

Family formals do not have to take over 20 minutes. However, this is only possible if we are organized beforehand!!! Please list ten different groupings for family photos. It is important to include names so that we can call family members by their first name as we organize the portraits. Also, please specify if there are step-parents and/or step-siblings involved in portraits. For example: 1) B&G with Bride’s Parents (Stephen & Karen) 2) B&G with Groom's Dad (Allan), Step-Mother (Cheryl), and Step-Siblings (Kyle, Martha, and Eric) 3) Bride with Brothers (Bob, Chris, and Stan) If you have a very large family and more than 10 group photos, I suggest saving some of the EXTENDED FAMILY shots until the reception so that family portrait time will not interfere with your romantic portraits and you will not keep your guests waiting at the reception. Please inform me of any family members that may not get along and/or may not want to be grouped with others so that we can avoid and awkward interactions during family formals. Thank you!

By the way, it is SO helpful to have someone familiar with both the Bride and Groom's families who is able to help wrangle people during Family Formals. Do you have someone in mind who could make sure people are lined up and ready to go? If so, please provide his/her name here:

5 Groupings for Bride's Family Portraits (please include names so that we can call family members by their first name as we organize the portraits):

5 Groupings for Groom's Family Portraits (please include names so that we can call family members by their first name as we organize the portraits):

Please list any additional family groupings here, and plan to allow an additional 2 minutes for each grouping:

Are there any divorces, separations, or deaths that I should be aware of during family formals? Any other sensitive family situations I should be aware of?

Wedding Vendors

This information is important in the event of an emergency on the wedding day AND is needed if your wedding is submitted for publication (magazines or blogs)! When submitting to any publication, they will need ALL of your vendor information. Please complete whatever information applies to your wedding! Little details are the best! For example, your necklace was your great-grandmother's that she wore on her wedding day! When I am made aware of these details ahead of time, I can be sure to capture everything that has sentimental value to you!

Ceremony Venue (Website and E-mail):

Reception Venue (Website and E-mail):

Wedding Planner (Website and E-mail):

Florist (Website and E-mail):

Catering (Website and E-mail):

Cake/Other Dessert (Website and E-mail):

Hair Stylist (Website and E-mail):

Make-Up Artist (Website and E-mail):

Dress - Place of Purchase (Website and E-mail) AND Designer:

Bridesmaids' Dresses - Place of Purchase (Website and E-mail) AND Designer:

Groom and Groomsmen Attire (Website and E-mail):

DJ/Band/Entertainment (Website and E-mail):

Videographer (Website and E-mail):

Invitations (Website and E-mail):

Favors (Website and E-mail):

Please list any other vendors that will be a part of your day here:

Post Wedding

Honeymoon location (if not a surprise):

When will you depart for and return from your honeymoon?

What will your mailing address be after the wedding?

If you'd like to be tagged in your sneak peek on Instagram, please provide your usernames here:

You're Almost Done!

Is there any other important information you feel we should know in preparation for your wedding day? Every little detail counts!

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